Note that the system will require you to input year-to-date (YTD) payroll details and tax payments made for each employee later on in the setup. Providing information about prior paychecks issued to employees before the beginning of your QuickBooks Payroll subscription is an essential step to ensure that your W-2 forms are accurate come year-end. You can get YTD information from the last payroll that you processed for each employee. You can also request detailed pay reports from your previous payroll provider.Īside from payments to employees in the current calendar year, the system will ask you to indicate the date that you plan to run your first payroll in QuickBooks. It will also require you to enter the physical address where the majority of your employees work. Add EmployeesĪfter you have entered your work location, a new window will appear that lets you add your employees’ basic information and payroll details into the system. Click the “Add an employee” button and start inputting the required data of each staff member on your payroll, including those who are no longer employed with your company but were paid within the current calendar year. Complete Employee InformationĪs you add basic staff information into QuickBooks, you have the option to input your employees’ email addresses. This allows the system to send them a link to view their pay stubs and W-2s via QuickBooks Workforce, the provider’s self-service online portal. ![]() There’s even an option for the system to invite employees to track and record their work hours via QuickBooks Time. QUICKBOOKS 2018 DESKTOP RECORD EMPLOYEE HOURS FULL.QUICKBOOKS 2018 DESKTOP RECORD EMPLOYEE HOURS HOW TO.
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